New to Online Tutoring? Here’s How to Use Whiteboard for Online Teaching to Stay Organized

Ever feel like your tutoring sessions are stuck in a loop of clicking through tabs, hunting for files, and scrambling to stay organized?

Let’s change that.

If you’re a math or reading tutor who’s juggling one-on-one sessions and dreaming about scaling with group classes or hiring help, then Pencil Spaces might just become your new best friend.

Here’s how you can customize it to fit your exact tutoring style—without the tech overwhelm.

Why Pencil Spaces Is a Game Changer for Tutors

Pencil Spaces isn’t just a video platform—it’s a fully interactive virtual classroom that works with how you teach. Whether you're helping a student decode a tricky passage or work through long division, you can embed everything you need directly into your boards.

Upload your Raz-Kids books, load up your UFLI lesson, or prep a math workspace—then jump into your session with zero tab-hopping.

How to Name and Organize Boards Like a Pro

Skip the generic “Board 1” labels. Name each board for the specific activity you’re planning—like Kids A to Z Reading, Math Problems, or Vocabulary Practice.

Even better, name individual tabs within a board based on the book title, the task (“Begin Reading,” “Vocabulary,” “Answer Questions”), or where you left off. This way, you can pick up exactly where you and your student ended—no time wasted.

Watch this demo to see how to create a Tutoring Session Template in Pencil Spaces 

Reuse What Works: Your Personal Tutor Toolkit

Got a layout that works? Copy it.

Use it as a template and paste it into another student’s profile. Tools like vowel pattern charts don’t need to be re-uploaded every time. Just copy the tab and drop it where you need it.

You’ll not only save time—you’ll stay consistent across your sessions.

Watch this demo to see how to create a tutoring session template in Pencil Spaces.

Balance Structure with Flexibility

Online tutoring often means adapting on the fly. Pencil Spaces helps you keep a solid structure and shift gears when needed.

Start with your set boards, but stay open. If a student struggles, you can quickly pull in one of the 10,000+ built-in teaching resources or use a board with manipulatives and visual aids—right in the moment.

You don’t need to prepare for every possible situation—you just need the right tools nearby.

Feeling Tech Overwhelmed? Here’s the Real Talk

Switching platforms can feel intimidating. But most tutors already know what they want: share lessons, interact with students, and keep things flowing.

Pencil Spaces just brings all that into one place. And if it helps your students stay more engaged, interact more, and have fewer tech issues? That’s worth exploring.

Plus, when you can show parents exactly why you're using a new tool—like smoother sessions, fewer dropped calls, or better collaboration—it builds trust and buy-in.

Final Thoughts

You don’t have to be “techy” to run a smooth online tutoring business.

You just need tools that match how you teach.

Pencil Spaces lets you customize, organize, and reuse the pieces that make your sessions successful. So whether you’re tutoring one-on-one or planning to scale, you’ll always know where your lessons are—and where you’re headed next.

Want to see what makes Pencil Spaces different from other platforms?

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Interested in getting the Pencil Spaces platform for you tutoring business?  Click this link and add the coupon code PS2025 to save $5. https://www.pencilspaces.com/pricing